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Town Council 2018 Key Priorities Dashboard

Please click on each priority or topic to view additional information and updates.

Key Priorities

Hurricane Recovery

Description:  The majority of clean up from the hurricane has been completed. The Town will evaluate what if any mitigation measures should be taken to reduce impacts from future storms. The Town continues to process invoices for recovery work from the storm. Ongoing coordination is needed to insure the Town receives all reimbursements from the federal and state levels for which is qualifies.

Proposed Action:  Continue clean up and reconciliation of financial commitments.
5/25/2018 - The Town continues to receive reimbursement from FEMA and SCEMD related to Hurricane Matthew. Documentation of expenses related to Hurricane Irma has been submitted to FEMA.
5/1/2018 - The Town continues to work with FEMA and SCEMD on reimbursement for expenses related to Hurricane Matthew. The Town is working with FEMA to prepare project worksheets for reimbursement for expenses related to Hurricane Irma.
3/30/2018 - The Town continues to pursue reimbursement from FEMA and SCEMD.
2/21/2018 - Debris removal is complete and Debris Management Sites have been restored. The Town continues to pursue reimbursement from FEMA and SCEMD.

Visioning

Description:  Develop a comprehensive, long-range Vision for Hilton Head Island to 1) to protect and enhance our quality of life; 2) to coalesce the needs and desires of residents, visitors, and business owners; and 3) to create a vision statement and long range plan which defines the program of work.

Proposed Action:  Continue process.
5/25/2018 - Town Council met on May 15, 2018, and accepted the Vision and Strategic Action Plan, adopted the Vision, and approved five additional Vision Project Management Team (VPMT) recommendations. On May 15, 2018 Town Council also dissolved the VPMT, and directed the Public Planning Committee and Staff to develop a process and define principles to guide Phase 2 of the Vision Process.
5/1/2018 - he Vision Project Management Team met on April 9, 2018, and voted to forward a recommendation to the Public Planning Committee that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision. The Public Planning Committee met on April 26, 2018, and voted to recommend that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision.
5/1/2018 - The Vision Project Management Team met on April 9, 2018, and voted to forward a recommendation to the Public Planning Committee that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision. The Public Planning Committee met on April 26, 2018 and voted to recommend that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision.
3/30/2018 - The Community Engagement Report and Vision Report are available online, and stakeholders are being encouraged to participate in a survey to provide their feedback after reviewing the reports. The Vision Project Management Team will meet on Monday, April 9, 2018.
2/20/2018 - Future iQ, the Town’s visioning consultant, presented the Community Engagement Report and Vision Report at the February 16, 2018 VPMT meeting. The reports are available online, and stakeholders are encouraged to participate in a survey to provide their feedback after reviewing the reports. The VPMT will meet again on March 16, 2018.

Venue Committee

Description:  Town staff and the Venue Committee are working with Webb Management to complete the review of a Community Arts Center for Hilton Head Island.

Proposed Action:  Recommendations are forthcoming.
5/14/2018 - The Community Services Committee (CSC) reviewed the Venue Committee’s Response to Phase II: A Conceptual Model for a Community Arts Center on May 14, 2018. The CSC requested more information and clarification on the recommendations made by the Venue Committee before forwarding a recommendation to Town Council. • 5/4/18 - Venue committee recommendations will be forthcoming at the May 14th meeting of the Community Services Committee.
5/4/2018 - Venue committee recommendations will be forthcoming at the May 14th meeting of the Community Services Committee.
4/16/2018 - The Venue Committee met on April 16th and finalized recommendations to forward to Town Council related to the Phase 2 consultant's report. The Venue Committee recommendations will be considered at the May 14, 2018 meeting of the Community Services Committee.
3/30/2018 - The Venue Committee met on 3/30/18 and held preliminary discussion regarding the consultant’s report. The committee will determine appropriate recommendations to forward to Town Council for consideration at a meeting in mid-April.
2/21/218 - The Venue Committee is currently evaluating the report submitted by the consultant. The Venue Committee Plans to meet in early March and determine appropriate recommendations to forward to Town Council for consideration.

Gullah-Geechee

Description:  The Gullah-Geechee Land and Cultural Preservation Task Force is to identify and assist in the preservation of Gullah/Geechee culture for the purpose of detecting and resolving issues specific to this community, including, without limitation, heirs property and land use, economic and sustainability issues, and education of the community.

Proposed Action:  Consider recommendations from Gullah-Geechee Land and Cultural Preservation Task Force.
5/25/2018 - Town Council approved funding for implementation of the Historic Gullah Neighborhood Sign project.
5/1/2018 - Three responses to the Town's RFP for the Gullah-Geechee Culture Preservation Project were received. The Public Facilities Committee voted 4/23/2018 to recommend Town Council approve funding for implementation of the Historic Gullah Neighborhood Sign project.
3/30/2018 - The Gullah-Geechee Land and Cultural Preservation Task Force recommendations were approved by Town Council on March 20, 2018. An RFP for the Gullah-Geechee Culture Preservation Project has been issued. The Center for Heirs Property Preservation held a well-attended heirs’ property seminar. The Task Force presented their recommendations to the PPC on 2/22/2018. The Town in conjunction with the Native Island Business & Community Affairs Association identified Historic Gullah Neighborhoods on the Island. A project is now underway to place signs to identify each of these neighborhoods. A prototype sign identifying the Mitchelville Neighborhood was installed on February 8, 2018 near the intersection of Beach City and Dillon Roads.
2/21/2018 - The Gullah-Geechee Land and Cultural Preservation Task Force has drafted their mission statement and scope of work. A set of four recommendations including a Town staff position to serve as a liaison to the Gullah community, a partnership with the Native Island Business & Community Affairs Association (NIBCAA) for education, investigation of possible Land Management Ordinance (LMO) changes to address concerns of the Gullah community, and investigation of options to resolve fairness in taxation have been adopted by the Task Force and will be presented to the Public Planning Committee on February 22, 2018 with a recommendation from the Task Force for approval by Town Council.

Workforce Development and Affordable Housing

Description:  Town Council has identified a need to develop a workforce availability strategy. This includes pursuit of affordable, workforce housing and transportation initiatives that will lead to expanded or enhanced workforce for the Island.

Proposed Action:  Consider recommendations from the Public Facilities and Public Planning Committee scheduled to be provided in February of 2018.
5/25/2018 - The RFP review team has short-listed responses and is scheduling interviews. The commercial property database has been updated and vacant/underutilized properties are being mapped.
4/27/2018 - Town staff has checked the proposals for responsiveness to the requirements laid out in the RFP. All responsive proposals are currently being evaluated by staff.
4/17/2018 - The bid opening for the Affordable Workforce Housing Strategic Plan RFP was held on April 17th at 2:00pm.
3/30/2018 - Initial RFP to engage a consultant to develop an Affordable Workforce Housing Strategic Plan did not yield any viable proposals. The RFP was modified and reposted on 3/18/2018. Proposals are due back to the Town in mid-April selection of a preferred consultant expected late May.
2/21/2018 - Town Council considered recommendations from the Public Planning Committee; and, through a workshop, developed preliminary policy direction for the affordable workforce housing initiative. Based on this initial policy direction, staff worked with the Public Planning Committee to develop an RFP to engage a consultant to develop an Affordable Workforce Housing Strategic Plan. Proposals are due back to the Town in early March with selection of a preferred consultant expected late March to early April. Finally, a panel discussion with experts from 5 communities that have affordable/workforce housing programs and initiatives will be held at a Public Planning Committee Workshop scheduled for Wednesday February 28th at 3:00pm at Town Hall.

Infrastructure

Description: 
Gateway Corridor:
Town Council has identified a need to become directly involved working jointly with the SC Department of Transportation (SCDOT) and Beaufort County in matters related to roadway improvements to the Island’s entry corridor (US 278) including both the Bowers and Graves Bridges.
Sewer Expansion Project: Town Council remains committed to the partnership initiative with the Hilton Head Public Service District (PSD) in the expansion of the PSD’s sewer system.
Storm Water Utility: The Town has in place many agreements with the PUD's related to the provision of stormwater management services of these private systems. Town Council has identified a need to examine the terms and conditions of each agreement to potentially update and provide standardized and clarifying language, and to monitor quarterly, the work and progress of the utility.


Proposed Action: 
Gateway Corridor: Town Staff and Council will establish stakeholder and partner relationships with SCDOT and Beaufort County in the pursuit of funding, analysis, concept development and public involvement as consideration is given to roadway improvements to US 278 between Moss Creek and Squire Pope Road.
Sewer Expansion Project: Town Council will support ongoing construction and consider provision of funding in order to implement the 5 year sewer expansion project.
Storm Water Utility: Town Staff will provide quarterly updates to the Finance and Administrative Committee along with information and routine updates via the bi-weekly report. Staff will bring forward any recommendations for proposed modifications to the PUD service agreements as the terms for respective agreements are extended.
5/24/2018 - Gateway Corridor: Town Council authorized funding in the amount of $45,882 as requested by Beaufort County to assist in with the engineering services required to prepare an application to the State Infrastructure Bank (SIB) relating to the Gateway Corridor Project. An intergovernmental agreement has been executed as a result. Staff participated in a project kick-off conference call on May 8, 2018. Scheduling of public/stakeholder meetings is pending.

Sewer Expansion Project
- The Hilton Head Public Service District has requested final walkthrough inspections with Town and South Carolina Department of Transportation Staff of the year 1 and 2 projects in the anticipation of the completion of the initial sewer expansion projects.
4/11/2018 - Gateway Corridor: Town Council approved the project Consent Resolution for County's Jenkins Island safety and widening project and dedication of necessary right of way. County is refining design to be bid this summer and begin construction this fall. SCDOT continues to analyze alternatives for roadway location and bridge replacement and complete the environmental assessment within the corridor. The County with the support of the Town, is preparing to update the State Infrastructure Bank Application for the potential funding of a portion of the expected project’s cost.

Sewer Expansion Project: Construction of the year 1 and 2 projects continues. Customers on Oakview Road, Sam Frazier Retreat, Freddie’s Way, Rasta Drive, Sassafras Lane, Nazarene Road, Trinh Palace Way, Dianah’s Drive, Chisolm Place Ferguson Lane, Kids Way, and part of Dillon Road can now connect to sewer. Work also is continuing to provide sewer access on more Marshland Road side streets, including Allen and Pinefield roads, Jessica and Mackerel drives, William Way and Aiken Place.

Storm Water Utility: Active construction currently includes the Port Royal trunk line channel and Lawton Woods projects. Staff is compiling information on PUD/POA drainage agreements (expiration dates/differences). Year-end report targeted for delivery to the Finance and Administrative Committee in June 2018.

Regionalism

Description:  With the best interests of the Island and region in mind, Town Council is committed to working with nearby municipalities and counties to achieve a high quality of life for residents.

Proposed Action:  In order to define the purpose and impact from pursuing a regionalism effort the Intergovernmental and Public Safety Committee will compile and review an entire list of areas for regional efforts and craft a strategy and series of tactics to enact that strategy.
4/25/2018 - On April 25th staff presented a summary of the Island's development and planning history and provided information on remaining potential development for the Island to the Southern Lowcountry Regional Board. Beaufort County staff gave a similar presentation for the unincorporated areas of the county. These presentations completed the series of reporting by Beaufort and Jasper County jurisdictions related to planning and development efforts and the expectations regarding the timing for approved or potential development to come online.
3/23/2018 - On March 5th, 2018 the Intergovernmental Relations and Public Safety Committee heard from Senator Tom Davis on a number of topics including the SCDOT process for Hiilton Head Island bridge replacement, Jasper Port update, and other legislative items of the Town's interest.
2/16/2018 - The Intergovernmental Relations and Public Safety Committee invited Representative Jeff Bradley to its 2-5-2018 meeting to discuss legislative issues and various issues related to replacing the bridge to Hilton Head Island.