Bid and Proposal Opportunities

The Town has partnered with Bonfire to offer a procurement portal for vendor registration and access to Town bid and proposal opportunities. Registration is free, quick and easy.

Vendor Registration

Vendors will be asked to provide information required for conducting business with the Town and have the option of identifying the products and services they offer by selecting one or more commodity codes. Selecting commodity codes will assist the Town with identifying potential vendors for specific solicitations.

Vendors may view all Town solicitations without registering, however, registration will be required to download solicitation documents and submit bids and proposals.

View Current Bid and Proposal Opportunities

Register as a Vendor

Small and Minority Owned Disadvantaged Business Enterprise Utilization Program

The Town is committed to ensuring that small business enterprises as well as business enterprises owned and operated by women and/or minority persons (collectively "disadvantaged business") are afforded every opportunity to fully and fairly participate in the Town's procurement process for goods and services.

The Town does not have a certification program for disadvantaged businesses, but encourages qualifying businesses to become certified with the SC Department of Transportation and/or the SC Division of Small and Minority Business Contracting and Certification (https://smbcc.sc.gov).

In an effort to be inclusive in its procurement process, the Town shall regularly consult directories maintained by the above and/or similar organizations to identify and directly solicit certified disadvantaged businesses.

• The Town encourages disadvantaged businesses to visit the Town's Procurement webpage and subscribe to receive electronic notifications for all Town solicitations.

The Town does not utilize affirmative action in its procurement process, except that in the event of tied bids or proposals involving a certified disadvantaged business and a non-disadvantaged business, the Town will award the procurement to the certified disadvantaged business. Tied bids or proposals involving two certified disadvantaged businesses will be settled with a random selection method.

It is the obligation of the disadvantaged business to submit proof of certification from a governmental entity in the United States at the time they submit their bid or proposal in order for the certification to be considered by the Town in determining an award as described above.

Local Vendor Preference

To qualify for our local vendor preference all of the following requirements must be met and certified by the vendor:

1. The vendor must maintain an office within the legally defined boundaries of the town and have a majority of full-time employees, chief officers and managers regularly conducting work and business from this office;
2. The vendor must have held a valid Town business license for a consecutive period of at least three years prior to the date of the application for certification; and
3. The vendor must submit a local vendor preference certification form and have it certified by the Town prior to the sealed bid/proposal deadline.

Use of the local vendor preference during the bid evaluation process:

1. For comparing bids, any vendor who meets all the criteria for certification will have their bid price reduced by five percent, not to exceed a maximum reduction of $10,000.00. If after the application of the local vendor preference, the vendor is determined to be the low responsive and responsible bidder, they will be awarded the contract; and
2. Final contract price will reflect the original bid amount before the local vendor preference was applied.
3. The Local Vendor Preference is not applicable to Requests for Qualifications for professional services.

Local Vendor Preference Application Instructions

• The local vendor preference application must be completed and returned to the Town of Hilton Head Island in order to be eligible for the Local Vendor Preference.
• Forms shall be submitted via email to the Town's Procurement Officer, Rich Groth at RichG@hiltonheadislandsc.gov.
• Once your application has been received you will receive written verification that your status as a local vendor has been approved.
• Whenever you submit a bid proposal, you should indicate your status as a Certified Local Vendor.

Local Vendor Preference Application

Questions?

Contact our Procurement Officer, Richard Groth at RichG@hiltonheadislandsc.gov or 843-341-4711.

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